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News/Events - Meeting Minutes

MINUTES OF MEETING:

Call to Order Vice-Chairman Susan Blair called the meeting to order at 4:40 PM.

Present:
Susan Blair
Mary Dean
Edward McCann

Ethel Wheatley arrived at 4:50

Absent:
Patricia Butler

Also Present:
Paul DeLeo, Executive Director and Secretary to the Board

06-74: Vote to accept the minutes of the Regular Meeting of September 12, 2006.

Edward McCann made the motion. Mary Dean seconded it.

In Favor: 3
Opposed: 0
Abstained: 0

06-75: Vote to accept the minutes of the Regular Meeting of October 10, 2006.

Edward McCann made the motion. Mary Dean seconded it.

In Favor: 3
Opposed: 0
Abstained: 0

06-76: Vote to acknowledge receipt of the Fiscal Year 2006 Budget Reports and September 30, 2006 Report of Tenants Accounts Receivable from Richard Conlon, CPA.

Board members queried the Executive Director on the meanings and implications of particular items and the reports in general. Some questions were deferred to the December meeting when Richard Conlon will attend to further review the results of FY 06 and the budgets for FY 07. Mary Dean made the motion. Ethel Wheatley seconded it. Edward McCann opposed.

In Favor: 3
Opposed: 1
Abstained: 0

06-77: Vote to acknowledge receipt of the Executive Director’s Report dated November 10, 2006.

Board members reviewed the contents of the report. In particular, they discussed the Five Year Comparative Analysis of Actual Receipts and Expenditures, and noted the areas of significant increases -- HUD Subsidy, Water, Natural Gas, Insurance and Employee Benefits, specifically, the Retirement Assessment. The Board expressed frustration with the MBTA for their lack of response to the Housing Authority’s initiatives to settle the matter of restitution for the land it took for the North Scituate Station platform. The Board also inquired about the implementation of the new procedures for vacancy refurbishment and re-leasing, and noted the gradual but steady increases in the waiting lists. Mary Dean made the motion. Edward McCann seconded it.

In Favor: 4
Opposed: 1
Abstained: 0

06-78: Vote to acknowledge receipt of the Plymouth County Retirement Association’s January 1, 2006 Actuarial Valuation for the Scituate Housing Authority.

Board members reviewed the contents of this report in conjunction with the current period detail and historical analysis included in the Director’s Report. Mary Dean made the motion. Edward McCann seconded it.

In Favor: 4
Opposed: 1
Abstained: 0

Reports of Committees:

The Executive Review Committee will meet on November 28, 2006 at 4:30 PM.

New Business:

06-79: VOTE to approve Change Order No. 7 in the amount of $328.00 to the contract with Williams Building Company for the modular construction of Special Needs Housing at 412 First Parish Road. This Change Order proposes the addition of a sump pump for the basement of the buildings. It is recommended by the Project Architect Richard Fenuccio and Executive Director Paul DeLeo, The cost would be added to the contract price funded by DHCD.

Edward McCann made the motion. Ethel Wheatley seconded it.

In Favor: 4
Opposed: 0
Abstained: 0

06-80: VOTE to authorize the Executive Director to sign the Certificate of Substantial Completion of the Special Needs Housing at 412 First Parish Road by Williams Building Company as recommended by the Project Architect Richard Fenuccio and Executive Director Paul DeLeo.

Edward McCann made the motion. Mary Dean seconded it.

In Favor: 4
Opposed: 0
Abstained: 0

The Meeting adjourned at 6:15 PM.