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News/Events - Meeting Minutes

MINUTES OF MEETING:

Call to Order 4:45 PM.

Present:
Patricia Butler, Chairman
Susan Blair
Mary Dean
Edward McCann

Absent: None

Also Present: Paul DeLeo, Executive Director and Secretary to the Board


Votes to accept the minutes of the January 9 and January 16 meetings were tabled.

07-09: Vote to acknowledge receipt of the Executive Director’s Report dated February 9, 2007.

Susan Blair made the motion. Mary Dean seconded it.

In Favor: 4
Opposed: 0
Abstained: 0

07-10: Vote to acknowledge receipt of the December 2006 FYTD Budget Reports from Richard Conlon, CPA..

Susan Blair made the motion. Mary Dean seconded it.

In Favor: 4
Opposed: 0
Abstained: 0

REPORTS OF COMMITTEES:

Community Preservation Committee - Patricia Butler reported that the Board of Selectmen and the Advisory Board both approved of Scituate Housing Authority’s request for $18,000 for site exploration at The Driftway and New Kent Street.

Executive Review Committee – will try to set a date to meet before the next Regular Meeting.

OLD BUSINESS: None

NEW BUSINESS:

A vote to write off the Rents Receivable of two deceased tenants owing $291 and $345 was tabled pending the advice of the DHCD Pilot Atty. as to a policy for collecting rents due from deceased tenants who have no relatives or relatives who are unable or unwilling to pay rents due at the time of the tenant’s death.

07-11: VOTE, upon the recommendations of architect Richard Fenuccio and Executive Director Paul DeLeo, to approve, and authorize the Executive Director to sign, the Certificate for Partial Release of Retainage in the amount of $43,087.05. The Housing Authority continuing to retain $2,000 until the damaged subsurface piping for the yard drains and a few other items are corrected by Williams Building Co.

In Favor: 4
Opposed: 0
Abstained: 0

Votes to approve the MBTA’s draft of a Quitclaim Deed conveying a parcel of land along Lincoln Park’s western boundary as compensation for land taken along the southern boundary of the property, together with a release from all causes of action relative to the deed, were tabled pending approval of DHCD’s legal department.

The Board took the following votes to clarify or modify certain sub-sections of the Personnel Policies of the Scituate Housing Authority’s Management Plan:

07-12: VOTE to approve a re-organization effective February 15, ,2007. The Executive Director will directly supervise the three Maintenance Mechanics, who are to receive their direction solely from the Executive Director. The position of Maintenance Supervisor is eliminated; however, there will be no related adjustments in compensation.

In Favor: 4
Opposed: 0
Abstained: 0

07-13: VOTE to set the Petty Cash fund at $50, with the Executive Director being the sole custodian.

In Favor: 3
Opposed: 1
Abstained: 0

07-14: VOTE that time sheets will be submitted to the Executive Director each Monday for the week ending the prior Saturday. Overtime will be paid only on the basis of a time sheet approved by the Executive Director.

In Favor: 3
Opposed: 1
Abstained: 0

In other discussion, the Board directed the Executive Director to develop for the May 2007 Regular Meeting, a policy and procedure for identifying and tracking equipment of a certain value that, although below the $5,000 capitalization requirement, warrants tighter control due to the combination of its volume, cost and risk of loss.

The Commissioners agreed to meet at 4:30 PM on Tuesday, February 27 to review the efficacy of these organizational changes.

The Meeting adjourned at 6:25 PM.