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News/Events - Meeting Minutes

Call to Order: 4:45 PM

Present:
Susan Blair, Chairperson
Mary Dean
George Trafton
Michael Collins
Patricia Butler

Absent: None

Also Present: Kathy DeMarsh, Executive Director and Secretary to the Board

Bills and Communications

On a motion by Mary Dean, seconded by Patricia Butler, it was unanimously
Voted: To acknowledge receipt of the Director’s Report
Ayes: 5 Nays: 0 Abstained: 0

A Memorandum written by Ann Marie McPate on behalf of Maintenance, Scott Mitchell
Recommending a bonus for going above and beyond his responsibilities was tabled by the Board to be discussed at a later date.

On a motion by Susan Blair, seconded by George Trafton, it was unanimously
Voted: To acknowledge receipt of the Rent Reconciliation reports for
August 2008.
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by Patricia Butler, it was unanimously
Voted: To acknowledge receipt of the Monthly Financial Reports for
July 2008
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Susan Blair, seconded by Mary Dean, it was unanimously
Voted: To approve check run for September 9, 2008
Ayes: 5 Nays: 0 Abstained: 0

Old Business

The Special Meeting scheduled for September 16, 2008 intended for discussion of the future of the Driftway Development it was decided would be for the purpose of reviewing the Budgets with Accountant, Rich Conlon.

The letter received from Mark Stewart of the Scituate Conservation Commission re: the request for an Easement for the Bike Path was reviewed and discussed by the Board.
On a motion by Susan Blair, seconded by Mary Dean, it was unanimously
Voted: To grant an easement of 12 feet to the Scituate Conservation
Commission for construction of the Driftway Bike Path with
provisions for plantings as a natural buffer to be made by the Conservation Commission.

In reviewing the Director’s Report it was noted that consideration be given to renovations being made to the Community Buildings at Lincoln Park, Wheeler Park I and Wheeler Park II entry doors. At the present time, these buildings are open all night long. The Director considers this to be a safety issue for residents as well as staff.
On a motion by Patricia Butler, seconded by George Trafton, it was unanimously
Voted: To budget funds for installation of a secure key fob entry system
for the Community Buildings at Lincoln Park, Wheeler Park I,
and Wheeler Park II.
Ayes: 5 Nays: 0 Abstained: 0

Discussion took place regarding the possibility of hiring a consultant to conduct Annual Safety Inspections at all Parks to prioritize items that would need attention to assist the Director in projecting a forecast for Capital Needs Projects.
On a motion by Susan Blair, seconded by Mary Dean, it was unanimously
Voted: To approve the hiring of a consultant to conduct Annual Unit Safety Inspections of all Parks for the purpose of assisting the
Executive Director in determining priority items
Ayes: 5 Nays: 0 Abstained: 0
New Business

On a motion by Patricia Butler, seconded by George Trafton, it was unanimously
Voted: To approve the Fire Alarm Testing and Monitoring Agreement
with Atlas Alarm Corp for the period Oct 1, 2008-Sept 30, 2009
Ayes: 5 Nays: 0 Abstained: 0

The Annual PHA Plan for Fiscal Year 2008 for 49-1 Central Park was reviewed and it was decided to table this item until the Meeting on September 16, 2008.

On a motion by Mary Dean, seconded by Patricia Butler, it was unanimously
Voted: To acknowledge receipt of the State Auditor’s Report for the
Period July 1, 2005 to September 30, 2007

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To adjourn the meeting, the time being 6:00 PM

Kathy J. DeMarsh, Secretary