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News/Events - Meeting Minutes

MINUTES OF MEETING:

Call to Order: 4:35 PM

Present: Susan Blair
Mary Dean
Michael Collins
George Trafton
Patricia Butler (arrived 4:40PM)

Absent: None

Also Present: Kathy DeMarsh, Executive Director and Secretary to the Board
Rich Conlon, Fee Accountant

Rich Conlon, Fee Accountant for Scituate Housing Authority presented the following budgets for Fiscal Year Ending September 30, 2008 for Board approval.

On a motion by Patricia Butler, seconded by Mary Dean, it was unanimously
VOTED: To approve the Budget for FYE 9/30/09 for Program MA 49-1
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Patricia Butler, seconded by George Trafton, it was unanimously
VOTED: To approve the Budget for FYE 9/30/09 for Program 400-1
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Patricia Butler, seconded by Michael Collins, it was unanimously
VOTED: To approve the Budget for FYE 9/30/09 for Program 689-1
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Patricia Butler, seconded by Mary Dean, it was unanimously
VOTED: To approve the Budget for FYE 9/30/09 for Program MRVP

The PHA Plan FY 2008 prepared by Consultant, Rick Mahoney was presented for Board approval. After review and discussion with Rich Conlon an amendement to the plan was made to page 11 of 34, Line Item 1450, Site Improvement in the amount of $10,000 for the purpose of paving of the parking area.

On a motion by Mary Dean, seconded by Patricia Butler, it was unanimously
VOTED: To approve as amended the PHA Plan for FY 2008
Ayes: 5 Nays: 0 Abstained: 0

In reviewing the Administrative Salaries it was determined that the Executive Director was hired at the Experience Factor of 4 and she would not be eligible for a step increase until 9/09 which would be an additional 2%.

The Executive Director presented a memorandum written by Ann Marie McPate on behalf of Maintenance Person, Scott Mitchell recommending him for a bonus in the amount of $400.00 for his action above and beyond his responsibility, specifically in 2 highlighted situations. Upon review of the memo the Board discussed what action should be taken by the Housing Authority in recognizing Scott’s allegiance. It was decided that rather than rewarding just one employee it would be more appropriate to recognize all three Maintenance for their dedicated contribution to the Scituate Housing Authority in keeping all maintenance issues running smoothly during the absence of an Executive Director. Chairperson, Susan Blair agreed to write up a request for a one time bonus in the amount of $500.00 each to be administered to all 3 Maintenance Personnel.

The Executive Director advised the Board that she would take the responsibility of posting the Meetings from this point on. It was noted that we would be meeting on
September 30, 2008-Special Meeting, October 7, 2008-Special Meeting and October 14, 2008-Regular Meeting.

On a motion by Mary Dean, seconded by Michael Collins, it was unanimously
VOTED: To adjourn the meeting, the time being 6:30 PM
Ayes: 5 Nays: 0 Abstained: 0

Kathy J. DeMarsh, Secretary