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News/Events - Meeting Minutes

Call to Order: 5:45 PM

Present: Susan Blair, Chairperson(arrived 6:15pm-departed 6:50pm)
Mary Dean
George Trafton
Michael Collins
Patricia Butler

Absent: None

Also Present: Kathy DeMarsh, Executive Director and Secretary to the Board
Greg Morse, McKenzie Engineering; Frank Snow, Vice Chairman,
Conservation Commission and Representative of Community
Preservation Committee

Bills and Communications

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To acknowledge receipt of the Director’s Report
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To approve the Meeting Minutes for October 14, 2008
as written
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To acknowledge receipt of the Rent Reconciliation reports for
October 2008
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by Michael Collins, it was unanimously
Voted: To acknowledge receipt of the Monthly Financial Reports
(Cost Comparatives, Schedule of Non Routine Expenditures)
for September 2008
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To approve submittal of Year End Financial Reports for
Programs 400-1, 689-1 and MRVP
Ayes: 5 Nays: 0 Abstained: 0
On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To write off outstanding rents for Program 400-1 in the amount of
$4,518.00
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by Michael Collins, it was unanimously
Voted: To write of outstanding rents for Program 49-1 in the amount of
$119.00
Ayes: 5 Nays: 0 Abstained: 0

Old Business

Greg Morse of McKenzie Engineering Group, Inc addressed the meeting. He offered to attend free of charge to present possible suggestions for moving forward with the Driftway project and to answer any questions the Board might have. In reviewing the permitted uses of the Planned Development District (PDD-H2) quoted from the McKenzie Report it was noticed that in accordance with Sec. 490.3A.4. of the by law, development of affordable rental housing for a maximum of 30 dwelling units would be permitted by special permit granted by the Planning Board to Scituate Housing Authority.
It was noted that the property is classified as a subdistrict A2 (i.e. affordable rental property). Subdistrict A-1 denotes affordable home ownership. Mr. Morse continued by advising that prior to publishing an RFP for Design we should obtain a conceptual layout which would provide proposed building type, general road layout and required buffers. Estimated cost for this service should run approximately $2,000.-3,000.
Factors to be concerned with:
1. Verify with selectmen if sewer is or is not available
2. In accordance with by law, it is recommended that we meet with the Planning Board to obtain a special permit
3. Determine what we want to build-how extensive (all 7 acres-15 buildings; 3 acres-8
buildings)
4. What is required by Conservation Commission

The Board was very surprised that the only development permitted on this parcel could be rental. They were of the opinion that home ownership was a possibility.
Options of getting around this would be a) form a non profit to develop a “friendly 40B”
56 units of which 25% would be affordable home ownership or rentals b) Housing Authority sell development rights.

Frank Snow, from the Scituate Conservation Commission addressed the Board regarding the Scituate Housing Authority’s CPC Application. He wanted to inform the Board that it could leave its application in with the CPC or submit it to the Housing Trust. The Housing Trust was formulated specifically to set aside Community Preservation money for Affordable Housing Submitting the application to the Housing Trust would eliminate the need to obtain a vote for approval through Town Meeting and would alleviate dealing with neighbors and abutters. When asked Mr. Snow’s opinion of what he would like to see developed on this site he responded that he thought they would like to see it benefit residents of Scituate, possibly over 55 senior housing and/or some units for disabled.
The date the Community Preservation Committee would vote on the funding of projects would be January 26, 2009.
Both guests were extremely informative and at this point in the meeting, departed.

New Business

Member, George Trafton proposed signature privileges be extended to the Executive Director, Kathy DeMarsh. After discussion, Patricia Butler suggested that she did not feel this would be appropriate as the system was set up for the Board members to be the signers as a way of checks and balances.

On a motion by Mary Dean, seconded by George Trafton, it was
Voted: To approve signing privileges to the present Executive Director,
Kathy DeMarsh.
Ayes: 3 Nays: 1 Abstained: 0

*Chairperson , Susan Blair was not in attendance at time of vote.

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To adjourn the meeting, the time being 7:20 PM.

(seal) ________________________________
Kathy J. DeMarsh, Secretary.