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News/Events - Meeting Minutes

Call to Order: 5:35 PM

Present: Mary Dean
Patricia Butler
George Trafton
Michael Collins
Susan Blair, Chairperson (arrived 5:45PM)

Absent: None

Also Present: Kathy DeMarsh, Executive Director and Secretary to the Board

Bills and Communications

On a motion by Mary Dean, seconded by Michael Collins, it was unanimously
Voted: To acknowledge receipt of the Director’s Report
Ayes:5 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To approve the Meeting Minutes for November 18, 2008 as written
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Michael Collins, seconded by George Trafton, it was unanimously
Voted: To approve the Meeting Minutes for December 3, 2008 as written
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by Patricia Butler, it was unanimously
Voted: To acknowledge receipt of the Reconciliation Report for
November 2008
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Patricia Butler, seconded by Micheal Collins, it was unanimously
Voted: To acknowledge receipt of the Monthly Financial Reports for
October (Cost Comparatives, Schedule of Non Routine Expenditures)
Ayes: 5 Nays: 0 Abstained: 0

Old Business

Discussion began on the topic of the Driftway Project. In reviewing the minutes of the Special Meeting, December 3, 2008, member, Mary Dean suggested that the Board reconsider withdrawal of the CPC Application.

On a motion by Mary Dean, seconded by Patricia Butler, it was unanimously
Voted: Not to withdraw the CPC Application
Ayes: 5 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To amend the CPC Application, if permissible
Ayes: 5 Nays: 0 Abstained: 0

Mary Dean offered to go to Town Hall to inquire if it were permissible to amend the application. If so she would do so and forward to the remaining Board members for review. If there were any recommended changes, they should be forwarded to the Executive Director to implement them into the application. The Executive Director would deliver 16 copies to Karen Crowell at Town Hall by Friday, December 5, 2008 at
12:00 Noon to be distributed at the CPC meeting on Monday evening.
Discussion continued on what to do with the land on the Driftway. Several members indicated they would like to see additional housing for developmentally delayed adults, (689 program). It was suggested that there might be some monies remaining from the initial request from CPC and that it could be a worthy consideration to use the remaining funds to hire a consultant for the purpose of producing conceptual drawings for the property. Mary Dean said she would inquire at Town Hall as to whether there were in fact any remaining funds from the initial application and if they could be used for the purpose stated.

Chairperson, Susan Blair inquired if the Scituate Housing Authority should cover the expense if it was determined that the remaining funds could not be used. All members agreed.

On a motion by Susan Blair, seconded by Mary Dean, it was unanimously
Voted: To hire Greg Morse, of the MacKenzie Engineering Group to
produce conceptual plans for rental housing on the Driftway
property and present to the Board at a Special meeting on
January 6, 2009
Ayes: 5 Nays: 0 Abstained: 0

RE: RFP for Central Park-Assisted Living Feasability Study
The Board advised the Executive Director to request that Rick Mahoney, Consultant, choose the top 5 proposals received for Board review.

New Business

Chairperson, Susan Blair submitted her resignation from the Board of Commissioners of the Scituate Housing Authority in written letter form. She expressed her disappointment
in leaving but explained that she felt she must as her schedule had become difficult to manage the time needed to devote to the Board.

On a motion by Patricia Butler, seconded by Mary Dean, it was unanimously
Voted: To accept the resignation of Chairperson, Susan Blair
Ayes: 4 Nays: 0 Abstained: 1

At this time the Board moved to reorganize as follows:
On a motion by Michael Collins, seconded by Patricia Butler, it was unanimously
Voted: To appoint Mary Dean as Chairperson.
Ayes: 4 Nays: 0 Abstained: 1

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To appoint Patricia Butler as Vice Chairperson

On a motion by Patricia Butler, seconded by Mary Dean, it was unanimously
Voted: To appoint George Trafton as 1st Treasurer

On a motion by Patricia Butler, seconded by Mary Dean, it was unanimously
Voted: To appoint Michael Collins as 2nd Treasurer

The Executive Director advised the members of the Board that DHCD was offering all
Authorities to participate in its Energy/Water Conservation Sustainability Program
Through Low Flow Toilet Procurement

On a motion by Susan Blair, seconded by George Trafton, it was unanimously
Voted: To approve participation in the Low Flow Toilet Procurement
Program
On a motion by Mary Dean, seconded by Patricia Butler, it was unanimously
Voted: To adjourn the meeting, the time being 6:55PM.

Kathy J. DeMarsh, Secretary