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News/Events - Meeting Minutes

Call to Order: 5:35 PM

Present: Patricia Butler
Michael Collins
Mary Dean
George Trafton 5:45PM
Maryanne Lewis 5:50PM*
*Abstained from voting as she had not been sworn in at time of meeting

Absent:

Also Present: Kathy DeMarsh, Executive Director and Secretary to the Board

Bills and Communications

On a motion by Patricia Butler, seconded by Mary Dean, it was unanimously
Voted: To acknowledge receipt of the Director’s Report of May 12, 2009

Ayes: 3 Nays: 0 Abstained: 0

On a motion by Patricia Butler, seconded by George Trafton, it was unanimously
Voted: To acknowledge receipt of the Reconciliation Report for
April 2009

Ayes: 4 Nays: 0 Abstained: 1

On a motion by Patricia Butler, seconded by George Trafton, it was unanimously
Voted: To acknowledge receipt of the Monthly Financial Reports for
March (Cost Comparatives, Schedule of Non Routine Expenditures)

Ayes: 4 Nays: 0 Abstained: 1

On a motion by Patricia Butler, seconded by Michael Collins, it was unanimously
Voted: To accept the Meeting Minutes for April 14, 2009 as written

Ayes: 3 Nays: 0 Abstained: 2

Old Business

The Board reviewed references of consultants who submitted proposals (CenterPoint, LDS and Perkins Eastman) for the Feasibility Study on Assisted Living
On a motion by George Trafton, seconded by Patricia Butler, it was
Voted: To award CenterPoint the contract to conduct Phase I of the Feasibility Study for Assisted Living in the amount of $19,900 and to authorize the Chairperson to sign the contract.
Ayes: 3 Nays: 1 Abstained: 1

New Business

Newly elected Board Member, Maryanne Lewis presented to the Board that under Massachusetts General Laws, Chapter 121B, Sec 7-Officers and executive director of authorities; compensation for members …A housing authority may compensate its members…in connection with projects commenced prior to July 1, 1965. Such compensation shall be allocated by the housing authority…in such a manner and amount as it deems proper. Members of a housing authority shall be allowed, or be reimbursed for, all expenses properly incurred by them within or without the city or town in the discharge of their duties. Such expenses shall be allocated by the housing authority among its various projects in such a manner and amounts as it deems proper.
Ms. Lewis named several Housing Authorities she was aware of that are receiving compensation. Each of these mentioned had Chapter 200 housing which is the program distinction that is denoted in the DHCD Budget Guidelines for member compensation.
Maryanne proposed voting to set a nominal stipend to be issued on an annual basis.

The Board listened and discussed the information presented. Each member offered their thoughts on the subject.
Two of the members said that they ran for the Board seat knowing that it was a voluntary position and would not wish to receive compensation.
Two of the members indicated that if other Housing Authorities are being compensated why not take advantage of this.
It was decided to table the issue to the next meeting and that further review would be necessary before making any decision on the matter.

The Board reviewed the Proposal Fee Tabulation and recommendation provided by Consultant Richard Mahoney on selection of a Consultant for the Boiler Replacement at Central Park

On a motion by George Trafton, seconded by Mary Dean, it was unanimously
Voted: To award the Consulting Contract for Boiler Replacement at Central Park to Norian/Siani Engineering, Inc with the Fee proposal in the amount of $10,300 based on Richard Mahoney’s recommendation and to authorize the Chairperson to sign the contract
Ayes: 4 Nays: 0 Abstained: 0

The Director presented the amendment to the Personnel Policy approved by the Board on 4/8/2003(res. 03-44)-Work Week Requirements for review of the section #4. Emergency Call Backs. Under this section an employee called back to work for an emergency on a holiday, a weekend or after having left the work site at the completion of this regular work day, but not within three (3) hours of this next regularly scheduled starting time, shall be guaranteed a minimum of three (3) hours pay at the rate of time and one-half his regular rate.
The Board was asked to evaluate and consider decreasing this to a lower minimum in order to save on costs.
Chairperson, Mary Dean requested that the Director provide a summary of the overtime payroll records for the last three years.
The agenda item was tabled to the next meeting.

On a motion by Michael Collins, seconded by George Trafton, it was unanimously
Voted: To adjourn the meeting, the time being 6:35PM
Ayes: 4 Nays: 0 Abstained: 1

Kathy J. DeMarsh, Secretary