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News/Events - Meeting Minutes

Call to Order: 5:20 PM

Present: Michael Collins
George Trafton
Mary Dean

Absent: Patricia Butler, Maryanne Lewis

Also Present: Kathy DeMarsh, Executive Director and Secretary to the Board
Stephen Gardiner, CenterPoint
Scott Mitchell, Maintenance Supervisor

Bills and Communications

Attorney Patricia Grace-Board Member Training Seminar postponed

Stephen Gardiner attended the meeting per his request in order to discuss with Board members their thoughts and concerns and what their vision of the project might be.
Some of the concerns mentioned were:
Long term, is this cost effective? Can this stand on its own two feet? Will we find residents to fill the units? Funding is main concern. Can we offer local preference?
Mr. Gardiner responded to all concerns and felt this was a beneficial visit.

On a motion by George Trafton, seconded by Michael Collins, it was unanimously
Voted: To acknowledge receipt of the Director’s Report of July 14, 2009

Ayes: 3 Nays: 0 Abstained: 0

On a motion by George Trafton, seconded by Michael Collins, it was unanimously
Voted: To acknowledge receipt of the Reconciliation Report for
June 2009

Ayes: 3 Nays: 0 Abstained: 0

On a motion by George Trafton, seconded by Mary Dean, it was unanimously
Voted: To acknowledge receipt of the Monthly Financial Reports for
May 2009(Cost Comparatives, Schedule of Non Routine Expenditures)

Ayes: 3 Nays: 0 Abstained: 0

On a motion by Michael Collins, seconded by Mary Dean, it was unanimously
Voted: To accept the Meeting Minutes for June 9, 2009 as written

Ayes: 3 Nays: 0 Abstained: 0

On a motion by Michael Collins, seconded by George Trafton, it was unanimously
Voted: To approve the write off of balance owed from 2 vacated tenants in the amount of $1,116.00 (1 deceased, 1 moved out of state)

The Board advised the Executive Director to seek confirmation from Stephen Gardiner of CenterPoint Foundation as to the % of the Market study completed before submitting Invoice No. 01 (Progress Payment of Market Study) for payment

Old Business

Board Member Compensation was tabled to the next meeting or when the full Board is present.

New Business

Stipend for Maintenance On Call (Monday-Sunday)

The Executive Director informed the Board that effective July 1, 2009 changes had been implemented in the operations of maintenance. One of the changes was to be the on call
schedule which would change to one week on (Monday through Sunday), two weeks off. The Executive Director presented all changes to each maintenance person for feed back before making them effective. Currently, the on call schedule calls for one maintenance to cover the weekend beginning Friday afternoon thru Monday morning. During the week each maintenance person is responsible for their own park(i.e. all three men were on call meaning there could be up to 3 staff members receiving time and a half at a minimum of 3 hours). This was not cost effective nor was it fair to the maintenance personnel to have no free time during the week. Two out of three maintenance were agreeable to all changes proposed.
The question was raised whether there would be a stipend for being on call for a week at a time. The Executive Director offered to bring this before the Board for a vote.
Scott Mitchell, Maintenance Supervisor was in attendance to hear the outcome. He offered his opinion on the subject. He stated that up to the present time, on calls were Friday afternoon until the start of Monday workday and felt this was working out fine. Scott also quoted the Personnnel Policy stating that they must respond within one hour of receiving the call. Mr. Mitchell was relaying his dissatisfaction with the change to the Board. The Executive Director advised that this was not a time to share his opinion but to determine if a stipend would be permissible.
The Chairperson, Mary Dean tabled the item to the next Board Meeting.

It was requested by Julie Grant, Site Manager for the Meals on Wheels Program through South Shore Elder Services that a key fob be issued to her for Central Park. She offered that she would be responsible for the fob(to be used by 4 others that deliver meals). All delivery volunteers are CORI checked. They have had problems getting into one of the units as the tenant is on oxygen and cannot always get to the buzzer to let them into the building.

On a motion by Mary Dean, seconded by George Trafton, it was unanimously
Voted: To issue a Central Park key fob to Julie Grant, Site Manager for Meals on Wheels Program
Ayes: 3 Nays: 0 Abstained: 0

Policy for Scituate Housing Authority to obtain CORI for all Personal Care Attendants
was tabled

On a motion by Michael Collins, seconded by George Trafton, it was unanimously
Voted: To adjourn the meeting, the time being 6:55 PM
Ayes: 3 Nays: 0 Abstained: 0

Kathy J. DeMarsh, Secretary