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News/Events - Meeting Minutes

Call to Order: 5:38 PM

Present: John Zigouras
George Trafton
Patricia Butler
Maryanne Lewis (arrived at 5:45PM)

Absent: Mary Dean

Also Present: Kathy DeMarsh, Executive Director and Secretary to the Board
Rob Garrett, Maintenance Supervisor

Bills and Communications
On a motion by George Trafton, seconded by John Zigouras, it was unanimously
Voted: To accept the June 8, 2010 Regular Meeting Minutes as
written
Ayes: 3 Nays: 0 Abstained: 0

On a motion by George Trafton, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the Maintenance Report for July, 2010
Ayes: 3 Nays: 0 Abstained: 0

After review of the Maintenance Report, Chairperson, Patricia Butler addressed a concern about storage at Wheeler Park I and II. She had been told that the storage located in the crawl spaces beneath the buildings would no longer be available to residents. Rob advised the Board that this was a request by the Executive Director to be enforced for the safety of the residents and that alternate storage was offered in the basement of the 2 story building.
After some discussion, the Director suggested that all present take a walk to view the storage area located on site at Lincoln Park in the basement of the 2 story building to get a better understanding of what maintenance is dealing with. During our walk through the hallway to the basement, Commissioner, Maryanne Lewis noted that tables outside of units were blocking the egress and advised that anything obstructing passage must be removed and nothing should be hung on the hallway walls (i.e. holders used for brooms, shovels, tools) other than paintings, with permission from the office.
Upon returning to the conference room, further discussion produced several possible suggestions for a solution to the storage situation, including starting a waiting list, holding a lottery and building out sectioned spaces to maximize use of the space available. Per instruction of the Board, the Director would send out notices to all residents with the following stipulations:

Effective immediately, within 7 days from the date of notice, any property not owned by Scituate Housing Authority that is being stored in the crawl spaces beneath the buildings must be removed or it will be discarded by Maintenance.
Effective immediately, within 30 days from the date of notice, all property being stored in the basement must be labeled with name and unit #. All items not marked will be discarded by Maintenance.
Any items being stored that are not permissible per the notice posted outside the door, must be removed immediately or these items will be discarded by Maintenance.

On a motion by George Trafton, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the Reconciliation Reports for June 2010
Ayes: 4 Nays: 0 Abstained: 0

On a motion by John Zigouras, seconded by George Trafton, it was unanimously
Voted: To acknowledge receipt of the Monthly Financial Reports for
May 2010 (Cost Comparatives, Schedule of Non Routine Expenditures)
Ayes: 4 Nays: 0 Abstained: 0

On a motion by George Trafton, seconded by Maryanne Lewis, it was unanimously
Voted: To acknowledge receipt of the Director’s Report for July, 2010
Ayes: 4 Nays: 0 Abstained: 0

On a motion by John Zigouras, seconded by George Trafton, it was unanimously
Voted: To acknowledge receipt of the FY 2010 Income Limits Summary
for the Federal program 49-1
Ayes: 4 Nays: 0 Abstained: 0

On a motion by Maryanne Lewis, seconded by George Trafton, it was unanimously
Voted: To approve the Executive Director’s Certification of the MASS
Report (Management Operations Subindicators) under Public
Housing Assessment as true and accurate for FYE 9/30/09
Ayes: 4 Nays: 0 Abstained: 0

Old Business
For their review, the Board of Commissioners was presented with (4) Preliminary Conceptual Drawings created by Steffian Bradley Architects, submitted by CenterPoint Foundation for Phase II of the Affordable Assisted Living Feasibility Study. After careful evaluation and discussion, drawing #4 was selected.
The Board requested that the Executive Director contact Stephen Gardiner of CenterPoint to invite him to attend the next Board meeting to discuss the specifics of drawing #4 in more detail.

New Business
Discussion on the idea of having a Resident Representative from each park was tabled to the next meeting.

On a motion by George Trafton, seconded by Maryanne Lewis, it was unanimously
Voted: To adjourn the meeting, the time being 7:20 PM
Ayes: 4 Nays: 0 Abstained: 0

(Seal) ___________________________________
Kathy J. DeMarsh, Secretary