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News/Events - Meeting Minutes

Call to Order: 5:30 PM

Present: Mary Dean
John Zigouras
Patricia Butler

Absent: Maryanne Lewis

Also Present: Rich Conlon, Fee Accountant; Kathy DeMarsh, Executive Director and Secretary to the Board and Rob Garrett, Maintenance Supervisor

Bills and Communications

Rich Conlon, Fee Accountant presented the Operating Budgets for FYE 9/30/11 for all programs with careful explanation and review.

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt and approve the Operating Budgets for FYE 9/30/11 for the following programs: MA 49-1 400-1 689-1 MRVP
Ayes: 3 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To accept the September 14, 2010 Regular Meeting Minutes as written
Ayes: 3 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the Maintenance Report of September 14, 2010 and October 12, 2010 presented by Rob Garrett, Maintenance Supervisor
Ayes: 3 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the Reconciliation Reports for September 2010
Ayes: 3 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the Monthly Financial Reports for August 2010 (Cost Comparatives, Schedule of Non Routine Expenditures)
Ayes: 3 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the Director’s Report for October 12, 2010
Ayes: 3 Nays: 0 Abstained: 0

Board members acknowledged receipt of a letter of Resignation received from our State Appointee Board member, George Trafton.

Upon hearing of the vacant seat on the Board of Commissioners, Michael Collins had expressed an interest in the position of the State Appointee and had called the Housing Authority to inquire on the proper procedure to follow to offer his services. Having previously served on the Board for Scituate Housing Authority, the remaining Board members felt that Mr. Collins would be an excellent candidate for the position.
The Director drafted and presented a letter of endorsement from the Scituate Housing Authority on behalf of Michael Collins to be sent to the Governor’s office.

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the letter of endorsement on behalf of of Michael Collins
Ayes: 3 Nays: 0 Abstained: 0

MMDT Monthly Statement: Chairperson, Patricia Butler had requested the Board receive a copy of the MMDT Monthly Statement. The Director provided each member with a copy of the current statement for review. It was determined that the Board would receive a copy, quarterly.
Rich Conlon, Fee Accountant advised the members that the statement is not a true amount of reserves and not to view it as such, but rather as an estimate.

Resident Newsletter: The topic of a Resident Newsletter was visited. All agreed it would be an excellent tool for communicating various news items to tenants. The Director expressed that she intended to reinstate the newsletter some time in the near future.

Window Boxes: The topic of the window boxes at Lincoln Park was brought up. Since the buildings have been painted by the Sheriff’s Department, the window boxes remain on the ground. It was suggested that if we could create an alternative manner of providing flower boxes that are not attached to the buildings, the wood on the siding would be preserved for a longer time. Patricia Butler was kind enough to inquire with her Superintendent as to possible solutions. The Director suggested free standing planters as an option and offered to have a meeting with the residents of Lincoln Park to hear their opinions.
The Board members agreed that this would be a fair approach to come to a decision.

Old Business
Central Park Assisted Living: The Board reviewed the revised floor plans for the Central Park Assisted Living Feasibility Study submitted by CenterPoint for Steffian Bradley. The Board requested that the Executive Director schedule a special meeting on Tuesday, October 26, 2010 at 5PM with Stephen Gardiner of CenterPoint to discuss the floor plans and how to proceed.

New Business
CPC Applications: The Director presented each member with a draft of the explanation section of the CPC Application for the replacement of boilers at Wheeler Park I and roofs at Lincoln Park.
The applications for each project were to be submitted to the Town Clerk, and then to the CPC before November 1, 2010.

Policies
Chairperson, Patricia Butler requested that at the next meeting the Board be provided a copy of all existing Policies of Scituate Housing Authority and that this be an item on the Agenda for the November meeting.

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To adjourn the meeting, the time being 7:00PM
Ayes: 3 Nays: 0 Abstained: 0

(Seal)
Kathy J. DeMarsh, Secretary