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News/Events - Meeting Minutes

Call to Order: 5:30 PM

Present: John Zigouras
Mary Dean
Patricia Butler
Maryanne Lewis (5:50PM)

Absent:

Also Present: Kathy DeMarsh, Executive Director and Secretary to the Board
Rob Garrett, Maintenance Supervisor

Bills and Communications

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To accept the January 25, 2011 Meeting Minutes as written
Ayes: 3 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the Maintenance Report of
February 8, 2011 presented by Maintenance Supervisor,
Rob Garrett
Ayes: 3 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the Reconciliation Reports for
January 2011
Ayes: 3 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To acknowledge receipt of the Monthly Financial Reports for
December 2010
Ayes: 3 Nays: 0 Abstained: 0

On a motion by Mary Dean, seconded by Maryanne Lewis, it was unanimously
Voted: To acknowledge receipt of the Director’s Report of
February 8, 2011
Ayes: 4 Nays: 0 Abstained: 0

Old Business
State Appointee Update-still pending

Board Member to be appointed as representative for the Community Preservation Committee and the Affordable Housing Trust

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To appoint member, Maryanne Lewis to serve on the Community Preservation Committee as the representative for the Scituate Housing Authority
Ayes: 4 Nays: 0 Abstained: 0
It was discussed whether the Housing Authority was expected to have a representative on the Affordable Housing Trust. The Executive Director felt this differed from the Community Preservation Committee and advised the Board that she would inquire. In the event that an appointment be necessary the following motion was made.

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To appoint member, Patricia Butler to serve on the Affordable
Housing Trust as the representative for the Scituate Housing
Authority
Ayes: 4 Nays: 0 Abstained: 0

CenterPoint Update- still pending

CPC Applications-Roof Replacement and Boiler Replacement
As stated in the Director’s Report, after attending the CPC meeting on January 31, 2011 and the Affordable Housing Trust meeting on February 3, 2011 Scituate Housing Authority was advised to go back to the Community Preservation Committee meeting on February 14, 2011 along with members of the Affordable Housing Trust to propose that CPC award additional funding to the Housing Trust to be used when considering projects such as the Housing Authority roof replacement and boiler replacement projects.

Snow Removal Policy
An amended Snow Removal Policy was presented by the Executive Director to the Board members for consideration of approval. Members reviewed and advised that the amended policy should be posted in the Community Rooms, effective immediately.
The Board would review more thoroughly and vote to approve the policy at the next meeting, March 8, 2011.

New Business
Emergency Plan for Tenants
Chairperson, Patricia Butler brought to my attention that after one of the first storms of the season Police Chief Brian Stewart contacted her to inquire if the Housing Authority had an emergency plan in place for tenants. The Board discussed possible solutions for this request. The Executive Director advised the Board that after discussing the situation with Chief Stewart, he suggested sending out a letter to tenants inquiring if they would like to voluntarily add their name to the list of elders at risk, kept by the Council on Aging. In addition, the letter could include contact information and steps to take in the event of an emergency. It was suggested that the sheriff’s program, “Are you OK?” would be worth exploring.

On a motion by Mary Dean, seconded by John Zigouras, it was unanimously
Voted: To adjourn the meeting, the time being 6:25PM
Ayes: 4 Nays: 0 Abstained: 0

Kathy J. DeMarsh, Secretary