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News/Events - Meeting Minutes

RECREATION COMMISSION

MINUTES OF MEETING

DECEMBER 2, 2010

PRESENT: B. Wait, Chairman, R. McCarry, C. Roberts
OTHERS PRESENT: J. Vitelli, Recreation Director, S. Harris, Board of Selectmen, P. Sharry, Field Coordinator, D. Smith, Associate, T. Johnston and S. Erwin from CORSE Foundation

I. MEETING CALLED TO ORDER

Mr. Wait called the meeting to order at 6:40 pm.

II. ACCEPTANCE OF MINUTES - NOVEMBER 2010

Mr. Roberts made a MOTION to accept the November 2010 Minutes. Mr. McCarry SECONDED. All were in favor.

III. CORSE FOUNDATION PRESENTATION

Ms. Tracy Johnston and Ms. Suzanne Erwin were present to show and discuss the CORSE 2010 highlight presentation. The CORSE Foundation thanked the Recreation Department for supporting their goals by providing programming for children with special needs. Ms. Johnston showed the Commission a screened presentation of the CORSE Foundation 2010 highlights.

IV. REVIEW OF COMMUNITY PRESERVATION 2010 APPLICATIONS

The Recreation Commission reviewed and discussed each application and made the applicable comments and recommendations.

Mr. Roberts made a MOTION to accept the CPC applications as per the attached. Refer to Addendum A of the December Minutes. Mr. McCarry SECONDED. All were in favor.

V. FY 2011 BUDGET REVIEW

Ms. Vitelli advised the Commission that her budget is complete and level funded. She met with the Town Administrator to review her goals and objectives. Refer to Addendum B of the December Minutes for a copy of the budget submitted.

Ms. Vitelli reminded the Commission that the Recreation Commission budget is only a quarter of a percent of the entire Town budget. She also reiterated that the department oversees 130 seasonal employees, 200 volunteers, 50 independent contractors and permits an average of 128 hours of recreational programming per week with a staff of one full time and two part time employees.

Ms. Vitelli stressed her risks and challenges and requested the Commission’s support in recognizing that the Director needs a full time assistant director in addition to a full time clerical person.

Ms. Vitelli also asked that the Commission consider supporting the field coordinators position by allowing him to be reimbursed for mileage and cell phone monthly charges.

There was a brief discussion about the beach sticker budget. Ms. Vitelli noted that she would like to purchase maritime radios that will be sure to trasnmit from Minot and Humarock. She also mentioned the need to purchase lifeguard chairs as well.

Mr. Roberts made a MOTION to accept the budget as presented. Mr. McCarry SECONDED. All were in favor.

VI. SCHOLARSHIPS

Ms. Vitelli agreed to have the updated Scholarship numbers/balance ready for the January 2011 meeting.

VII. OLD BUSINESS/NEW BUSINESS

Ms. Vitelli told the Commission that the office staff will be participating in a webinar with the Recreation Software Program we use to educate us about the use of online registration. The meeting will take place on Tuesday, December 7, 2010.

Mr. Noonan briefly updated the commission on the movement of the boathouse located at the Marine Park. He believed the move would be fine . The Commission concurred.

Mr. Vachon, Sailing Director advised Ms. Vitelli via phone that he has located a chase boat for purchase of $500.

VIII. ADJOURNMENT

Mr. McCarry made a MOTION to adjourn the meeting. Mr. Roberts SECONDED. All were in favor.

Respectfully submitted,
Kim Peters
Secretary