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News/Events - Meeting Minutes

Members Present: Mr. William Limbacher, Chairman, Mr. Daniel Monger, Vice Chairman, Mr. Robert Vogel Dr. Nico Afanasenko, Mr. Eric Mercer and Mr. Richard Taylor

Members Absent: None

Others Present: Ms. Laura Harbottle, Town Planner

See Sign-in List for names of others present at this meeting.

Location of meeting: Selectmen’s Hearing Room, Town Hall

Mr. Limbacher called the meeting to order at 7:30PM. He announced the meeting was being audio recorded and asked if there were any other recordings being taken. There were none.

ACCEPTANCE OF AGENDA: Mr. Limbacher announced that Mr. McGowan was not able to come to the meeting for his 8:40 interview so the item would be removed from the agenda. Mr. Monger moved to accept the agenda as amended. Mr. Mercer seconded the motion and the vote was unanimous in favor.

Documents
• Plan of potential future parking expansion dated 7/22/10 by Merrill Associates, Inc.
• Memo from Traffic Rules and Regulations Committee dated 7/14/10
• Decision drafted by Town Planner dated 7/15/10
• Update/Recommendations from the Town Planner

Attorney Walter Sullivan addressed the board representing the applicant. He gave the Board copies of a plan by Merrill Associates, Inc. dated July 22, 2010 showing where five parking spaces could be located if needed in the future. Attorney Sullivan said that these are the five spaces discussed at the prior meeting that could be built if future expansion of parking is required.

Mr. Limbacher summarized the issues with parking. He stated that the Traffic Rules and Regulations memo dated 7/14/10 said they recommend there should be 1.5 spaces available per slip as stated in the Town bylaw and the parking in the driveways of the condominiums should not be considered used for this purpose. The Board continued discussion on this issue and agreed that there are currently 11 spaces and given the fact that some condo owners will be using slips and the applicant will reserve area for 5 spaces if needed then the potential 16 spaces would meet the new Zoning Bylaw of 1 space per slip. Mr. Monger asked how the reserve of 5 spaces would work with the homeowners. Mr. Solimando, applicant, said they could make it part of the homeowners agreement.

Attorney Sullivan, Mr. Solimando and the Board discussed the draft decision dated 7/15/10. After discussion, they agreed to make changes to the structure and wording of some of the conditions.

MOTION: Mr. Monger moved to approve the Site Plan Administrative Review with the amended conditions as discussed. Dr. Afanasenko seconded the motion and the vote was unanimous in favor.

Documents
• Memo from Mr. Warner dated 7/22/10
• Decision drafted by Town Planner dated 7/20/10
• Update/Recommendations from the Town Planner

Mr. Steve Warner, applicant, gave the board a memo dated 7/22/10. The memo explained how the parking space requirement would be reduced from 4 to 2 spaces if the use of the second floor of the building changed from office space to an accessory dwelling. Mr. Warner said that as stated at the previous hearing, he consulted with the condominium owners and the Hamilton Company regarding the shared parking lot. Their response was that they will be coming before the Planning Board in August and would prefer to present their own analysis on the aggregate parking.
The Board discussed the issues with parking.

After discussion, the Board reviewed the draft decision dated 7/20/10 with the applicant and decided to make changes to the wording of some of the findings of fact and conditions.

MOTION: Mr. Monger moved to close the Public Hearing. Mr. Taylor seconded the motion and the vote was unanimous in favor. Mr. Limbacher, Mr. Monger, Mr. Mercer and Mr. Taylor voting on the motion. Mr. Vogel and Dr. Afanasenko abstained as they had missed prior hearings.

MOTION: Mr. Limbacher moved to approve the Accessory Dwelling Special Permit with the conditions as modified. Seconded by Mr. Monger and the vote was unanimous in favor. Mr. Limbacher, Mr. Monger, Mr. Mercer and Mr. Taylor voting on the motion. Mr. Vogel and Dr. Afanasenko abstained as they had missed prior hearings.

Interview Laura DeLong for position on the Design Review Committee

Documents
• Letter of Interest dated 7/20/10
• Resume
• Update/Recommendations from the Town Planner

Mr. Limbacher welcomed Ms. DeLong and asked her to address the Board about her desire to join the Design Review Committee. Ms. DeLong gave a brief history of her education and work experience in Architectural Engineering and Construction Management. She said she has lived in town for 3 years and would welcome the opportunity to serve on the Design Review Committee. The Board members asked Ms. DeLong questions about her education, past experience, technical design and what she thinks Scituate should like like going forward. Mr. Limbacher thanked Ms. DeLong and told her the Board would be in touch with her when a selection was made.

Interview Jeanine Delongchamp for position on the Design Review Committee

Documents
• Letter of Interest dated 7/17/10
• Resume
• Update/Recommendations from the Town Planner

Mr. Limbacher welcomed Ms. Delongchamp and asked her to address the Board about her desire to join the Design Review Committee. Ms. Delongchamp gave a brief history of her education and work experience as an Architect as well as a LEED Accredited Professional. She said she has lived in town since 1984. The Board members asked Ms. Delongchamp questions about her education, past experience, recent projects she has worked on and what she thinks Scituate should like like going forward. Mr. Limbacher thanked Ms. Delongchamp and told her the Board would be in touch with her when a selection was made.

Documents
• Plan of Land prepared by Cavanaro Consulting dated July 7, 2010
• Update/Recommendations from the Town Planner

Documents

Brendan Sullivan, Cavanaro Consulting, addressed the Board representing the applicant. He stated this is a straightforward Form A plan. The applicant is looking to divide his property into two lots. Mr. Limbacher asked if the existing dwelling would comply with all setbacks. Mr. Sullivan responded yes. Ms. Harbottle stated that she sees no issues. Mr. Limbacher asked the Board for questions or comments there were none.

MOTION: Dr. Afanasenko moved to endorse the Form A. Mr. Monger seconded the motion and the vote was unanimous in favor.

Documents
• Memo to the Planning Board from Mr. Monger (passed out at 7/8/10 meeting)

Mr. Monger addressed the Board referring to his draft memo dated 7/8/10 to the Planning Board Members regarding the formation of an Economic Development Committee. The Board discussed the number of members for the Committee, goals and objectives of the Committee and the roles of the Planning Board and Selectmen in working with the Committee. After discussion, Mr. Monger said he would draft a Memo from the Planning Board to the Selectmen to be discussed at the 8/12/10 Planning Board Meeting.

Documents
• PO # 11000276

Accounting

Dr. Afanasenko moved to approve the following purchase order. Mr. Limbacher seconded the motion and the vote was unanimous in favor.

1. WB Mason - $97.50

MOTION: Motion to adjourn duly moved by Mr. Vogel seconded by Dr. Afanasenko and voted unanimously to adjourn at 10:30 p.m.

Respectfully submitted,

Maureen Galvin
Secretary
Planning Board

Dr. Afanasenko, Clerk

Date Approved: