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News/Events - Meeting Minutes

Planning Board, September 9, 2010
SCITUATE PLANNING BOARD
MINUTES
September 9, 2010

Members Present: Mr. William Limbacher, Chairman, Mr. Daniel Monger, Vice Chairman, Dr. Nico Afanasenko, Mr. Eric Mercer and Mr. Richard Taylor

Members Absent: Mr. Robert Vogel

Others Present: Ms. Laura Harbottle, Town Planner

See Sign-in List for names of others present at this meeting.

Location of meeting: Selectmen’s Hearing Room, Town Hall

Mr. Limbacher called the meeting to order at 7:30PM. He announced the meeting was being audio recorded and asked if there were any other recordings being taken. There were none.

Documents
• 9/09/10 Planning Board Agenda

ACCEPTANCE OF AGENDA: Mr. Monger moved to accept the agenda. Mr. Taylor seconded the motion and the vote was unanimous in favor.

Interview Michael McGowan for Position on Design Review Committee

Mr. Limbacher welcomed Mr. Michael McGowan and introduced him to the new members of the Planning Board. Mr. McGowan gave a brief history of his work experience as an Architect for Talbots as well as his experience as a member of the Design Review Committee. The Board members asked Mr. McGowan questions about his past experience with the committee as well as what he hopes to see going forward. Mr. Limbacher thanked Mr. McGowan and told him the Board would be in touch with him when a selection was made.

Site Plan Administrative Review, Common Driveway
253 Country Way Assessor’s Map # 43-1-11
Applicant: Brian Steverman & Alissa Spensley Owner: Mark & Darlene Steverman

Documents
• 253 Country Way Site Plan Plan prepared by R. Wilson & Assoc., Inc.for Brian Steverman & Alissa Spensley dated 7/21/10

Mr. Drew Garvin, R. Wilson & Assoc., Inc., addressed the Board. He stated the applicant is proposing to build a house behind his parent’s existing house. He explained the plan to the Board. He said there would be an 18’ wide extension coming off a 30’ wide driveway to the new house.

Dr. Afanasenko asked if the new driveway would be gravel. Mr. Garvin responded yes. Mr. Monger asked if there was an easement document. Mr. Garvin responded the proposed easement is on the Form A and will be recorded with the plan. Mr. Monger suggested they describe in the deed more detail regarding the purposes of the easement, maintenance and utility use.

MOTION: Dr. Afanasenko moved to approve the site plan dated 7/21/10 for a Common Driveway for property located at 253 Country Way with language in deed recording maintenance and utilities and approved width subject to it being gravel. Mr. Monger seconded the motion and the vote was unanimous in favor.

Request for Return of Surety: Definitive Subdivision Plan, Northey Estates
(9 lots, approved 7/25/2001) $ 15,000 Deposit (plus accrued interest)
Assessor’s Map 52-2-16A, C - K Developer: John Tedeschi Construction, Inc.

Mr. Taylor recused himself as an abutter to the property and left the room. Mr. John Tedeschi addressed the Board. He said the work has been completed and he is asking for return of surety.

Ms. Harbottle said that DPW is satisfied and she went out and looked at the property and it looks very good.

MOTION: Dr. Afanasenko moved to return surety ($15,000.00 plus accrued interest) presently being held for completion of Northey Estates. Mr. Monger seconded the motion and the vote was unanimous. Mr. Limbacher, Mr. Monger, Dr. Afanasenko and Mr. Mercer voting on the motion. Mr. Vogel was absent and Mr. Taylor recused himself.

Town Planner Report

Documents
• Consulting Engineer Peer Review Services – Request for Proposals (handed out by Ms. Harbottle at the meeting)

Ms. Harbottle said she heard from the state regarding the Peer-to-Peer program. She spoke to the Town Administrator who wants to oversee where the money would go.

Ms. Harbottle handed out a copy of the RFP for a consulting engineer. She said the directive is to follow 30B but it will not be completely subject to 30B. The town will probably select several firms and rotate them. This will help is a conflict develops. Mr. Monger asked if any other towns were doing it this way. Ms. Harbottle responded Duxbury and Hingham. Mr. Monger asked if this would comply with the procurement code. Ms. Harbottle replied that a procurement officer looked at. Mr. Limbacher asked where the approval would take place. Ms. Harbottle said the Planning Board would make recommendations and the final decision would be with the Town Administrator.

The Board continued to discuss the process of selecting a consulting engineer. Ms. Harbottle asked for feedback on the RFP. She said she will let the Town Administrator know that the Planning Board would prefer 1 consultant and an alternate as opposed to several and the Board would like to be involved in the selection process.

Old Business, New Business, Correspondence, Administrative Items, Updates

Vote appointment of new members to Design Review Committee

Mr. Limbacher suggested the Planning Board continue the voting of the new Design Review members until the next meeting when Mr. Vogel will be present. The Board agreed.

Economic Development Commission

Mr. Limbacher suggested the Board appoint Mr. Monger as the liaison between the Selectmen and the Planning Board regarding the Economic Development Commission. He suggested Mr. Monger revise the memo to the Selectmen. Mr. Monger said he would be happy to do it.